When it comes to maintaining information technology (IT) compliance, it is critical for your team to understand its importance. Without IT compliance, it becomes nearly impossible to keep your business data and information safe and secure. More importantly, it becomes difficult to keep a positive reputation with customers and other businesses.
Let’s take a quick look at a few advanced tips for achieving and maintaining IT compliance across your entire organization. But first, here’s a closer look at IT compliance and why it’s important.
IT compliance is meant to protect businesses and their customers. As a business entity, or even when operating as a non-profit, it is your responsibility to keep all of your clients’ personal information safe and confidential. This includes any information you gather about them, such as credit card information, mailing addresses, phone numbers, and more. It should also be noted that the need to maintain IT compliance doesn’t begin after you collect customer information. Instead, it begins the very moment you start to obtain the information. How you obtain it and store it are crucial to all of your IT compliance efforts.
First and foremost, when it comes to achieving IT compliance, it is essential to always ask for consent when collecting information from any party, particularly if you intend to use the information for business purposes. Getting consent ensures that you have communicated with the party you are collecting information from regarding everything you intend to do with the data you collect. Within the consent terms, it should detail what information you’re collecting, how you are collecting it, where you’re going to store it, and what you intend to do with it.
Another key to maintaining IT compliance is to always use encryption when communicating with customers and employees. Encrypted messages are safe from being tampered with by outside sources. Plus, when you inform your customers that you’re using encryption, this lets them know that you are serious about protecting their information, which is vital to building a good reputation in your industry.
When you bring in regulators, you are essentially asking them to look for areas of non-compliance with the intent to address any areas of concern. Having regulators involved in all of the company’s transformative processes allows you to focus your efforts on core processes while leaving the compliance issues in the hands of those who know how to best address them.
Lastly, always make sure to properly prepare for audits. If you aren’t careful, you’ll end up on the radar of law enforcement, especially if you have a lot of inconsistencies in how you handle your IT-related tasks. Regulatory audits are sometimes planned and sometimes they aren’t. It’s very important that you make sure your company undergoes several unplanned audits at least three times a year. This helps ensure that your IT compliance activities are always protecting your brand’s well-being as well as the well-being of your customers.
Want more tips on staying IT compliant? Contact 403 Tech today, a go-to cybersecurity company in the Calgary Alberta marketplace.
The COVID-19 pandemic sent businesses scrambling to pivot from an office-based environment to a remote workforce. A recent issue of Business in Calgary featured 403Tech President Scott Gallupe, who advised on how local businesses can protect their IT systems from cybersecurity threats. He explained that passwords and video collaboration tools are possible entryways for viruses and malware. The article, Alright, Stop, Collaborate and Listen, features several local IT leaders, describes the issues faced by business owners during the pandemic and provides guidance on ways to protect business data from ransomware and other types of cyberattacks.