Microsoft Teams is a chat-based platform that is integrated into Office 365. It has been quite handy after the outbreak of Covid-19, as people resorted to working from home (WFH). It has been a tool of choice for several workplaces due to its video functionality that has enabled employees to have virtual meetings.
There are several tips and tricks that will make your experience seamless. Keyboard shortcuts in Microsoft Teams help users work more efficiently. However, these shortcuts are not known by many people, but we shall teach you how through this article. The shortcuts include:
The quick navigation shortcuts also play a significant role in making your work easier in Microsoft Teams. If you are using a desktop app, you may use the following shortcuts.
The following are handy tips and tricks that you can adopt while using Teams.
1. Changing status
Changing your status in Microsoft Teams enables your team members to know if you are busy, away, or on do not disturb mode (if you want to focus on something), or be right back when you are temporarily away. You can easily set your status by going to your profile at the top of the teams and selecting one status from the list. You can also update your status from the command box. The command box can search what you are looking for by simply typing in, be it a message, name, channel, and even file.
2. Mention function
Another useful feature is “@” mention that is mostly used to get someone’s attention in a channel, conversation, or chat. You do this by simply typing @ before their name and selecting them from the display menu. This will make them receive a notification making it easier to notice your message.
3. Creating a Team
When you go to the Teams tab, you can click it and either join or create a team from scratch. If you choose to make your team, you can customize it to private or public and set a limit. After successfully creating your teams, you invite your colleagues to join it by typing the name of people or groups you want and adding them. However, if you’re going to add someone outside your organization, you definitely have to send them an invitation first. You do this by selecting the team’s tab and then “invite people.”
4. Search Function
The search from Teams feature is also handy and helps one find specific messages, people, or files easier by filtering some keywords that you need. You can start searching from the command box and gives you suggestions on the same when you type name teams. You may want to narrow down your search to a specific chat or channel, you can type Ctrl+F followed by your search terms then enter.
5. Creating Teams tab
Turning a file into a tab can also help make members upload, download or share files easily among themselves. This is often done by first creating a standard channel, uploading the required file, be it an Excel, PowerPoint, or word document, and then creating a Microsoft Teams tab.
6. Poll Functions
Polls are another feature in teams that leverages capabilities of the forms to enhance a virtual meeting experience. In other words, polls enable the presenters to get real-time feedback, and the people attending are always active participants in the forum.
The appearance is also easily customizable. You can also switch to dark mode for a more appealing look. This is often found on your profile and settings options.
403Tech is the go-to Microsoft Support Company located in Calgary, Alberta. We work with many firms in oil and gas, and many others. We ensure that their Microsoft Teams are in top-notch condition. If your organization wants to have a superb experience you can contact us for more information.
The COVID-19 pandemic sent businesses scrambling to pivot from an office-based environment to a remote workforce. A recent issue of Business in Calgary featured 403Tech President Scott Gallupe, who advised on how local businesses can protect their IT systems from cybersecurity threats. He explained that passwords and video collaboration tools are possible entryways for viruses and malware. The article, Alright, Stop, Collaborate and Listen, features several local IT leaders, describes the issues faced by business owners during the pandemic and provides guidance on ways to protect business data from ransomware and other types of cyberattacks.