Tips for Using Microsoft Teams

If you want your Microsoft Teams support to be top-notch, you need to trust 403Tech to handle it. Here are the tips we suggest for using your Microsoft Teams effectively.

Tips for Using Microsoft Teams

Microsoft Teams is an excellent way for your employees to edit documents easily. If you want your Microsoft Teams support to be top-notch, you need to trust 403Tech to handle it. Here are the tips we suggest for using your Microsoft Teams effectively.

Quick navigation shortcuts

Microsoft Teams has simple navigation shortcuts to display activity using Ctrl + 1 and chat Ctrl +2. If you want to move on to your teams, press Ctrl +3. The shortcut to the calendar is Ctrl +4, calls is Ctrl + 5, and for files is Ctrl + 6. When you move the calendar to the top, its shortcut becomes ctrl + 1 and the others will adjust accordingly.

Changing your status

Microsoft Teams allows you to share your status with your co-workers whether you are working in a different area or remotely. You can also see if your colleague is available or is unable to respond to a chat. Teams are synced with your Outlook calendar and set your status automatically. Go to your profile picture at the top of the window and choose the menu on mobile. It’s the hamburger icon in the upper left corner. Hover to your current status and select the new status.

Command box

You’ll find the command box at the top of the screen. It helps you search, get help, take quick actions, or launch applications. You can search for a message, person, channel, or file in teams. All you have to do is type what you’re looking for in the box. You’ll see the matches as you begin to type. Hit enter once you are done.


If you are looking for a way to make it easier for team members to see your message, you should use @mentions. You have to type the @ sign and the name of the person you want to call to attention. Once you type the @ sign on teams, all the members of a particular team are displayed. You have three options; @mentions, @channel, and @teams.

Managing a team

Managing a team is easier in Microsoft Teams. There are plenty of things you can do as the owner of the team, one of them being changing the name of your team. Go to the ellipses for more options or right-click and choose edit team. You’ll be able to edit your team’s name and manage the team. There are other options including adding a channel, adding a member, or even deleting the team.

Searching in teams

There are numerous ways you can search items in teams, one way to do so is from the command box. You can also search for people within your chat. Microsoft Teams have a filter option. Press ctrl + shift +F and search for what you want.

Editing a message

There are times you may have sent images or text that you wish you could take back. Well, Microsoft Teams allow you can do just that. You don’t have to follow up with an oops! message. Microsoft Teams allow you to edit chat and team messages. Perhaps you have sent a message, and you notice that there is a spelling error after you have hit the send button. Or you simply want to add some information. You can edit the message without clicking on reply. All you have to do is hover over to the message and go to the ellipses. You’ll a drop-down list. Choose edit and make the changes you want. The good thing about editing a message on Teams is that there is no limit on the number of times you can make the changes. Once you are done, hit enter to share your message.

Creating private channels

You can create a private channel when you want to share private conversations. You can use the private channel to search for financial information or personnel data. It is an excellent option when you don’t want to create separate teams for a private conversation. You can create a private channel by going to more options and choose to add a channel. Make sure you change the privacy to private

Use the above tips to get more from Microsoft Teams. If you need any help with your Microsoft Office software, contact us.

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